Events in Phuket – Increase Note Taking in Meetings
When it comes to meetings, it is very necessary that you are creating an environment that encourages note taking and that you are encouraging it when you are meeting with others. Here are a few suggestions to make sure that you are able to have a culture and timing in meetings that will always encourage note taking.
How to Speak in a Way That Encourages Note Taking: When you are speaking to a classroom or a group of people, make sure that you pause to the point that they will be able to catch up and take notes. Ensure as well that you are mentioning the key points at the end of the pause as well so that note takers will be able to catch up.
Put Pads and Pens on the Table: When pads and pens are provided for the people who are in the meeting, it means that they will be able to plan on note taking and will be more encouraged because of the presence of the materials to do so. Also, make sure that you speak at a timing and pace that allows the participants to take notes.
Plan Frequent Breaks in the Meeting: When you want to have an engaged and active audience, one of the most important things is to make sure that you are allowing time for note taking. The average person can only pay attention for 45 minutes, what that means is that you need to time the pace and the rhythm of the meetings to allow for a quick break after each one of these sessions so that you will be able to keep your participants engaged and note taking.
Summarize the Findings at the End of Each Section of a Meeting or Training: When you are summarizing all of the points you make in a meeting, at the end make sure that you offer a time to summarize the points as this will enable your audience to have time and to look back at all of the note taking that they have done so far.
Note taking is vital to make sure that the person who is looking at the material or who is a part of the meeting is able to focus on all of the details at hand. What that means is that you want to make sure that you are providing access to all of the people who need to be actively engaged listening and note taking to ensure that they are able to be a part of the entire process and that they are aligned with the agenda and the purpose of your call. When you are planning a meeting, you must make sure that you are allocating time as well as space for all of these professionals to ensure that they are a part of the process. Note taking is very important to make sure that you are able to have access to the best comprehension.